Administrative Assistant - Operation

Head-Office

JOB SUMMARY

The administrative assistant assists the company's Operations Director by performing administrative tasks related to the activities of the operations department. 

SPECIFIC TASK

• Performs all secretarial tasks (transcribes documents, manages telephone calls, filing system, room reservations, creates reports, updates policies, etc.);
  
• Organizes meetings, convenes participants, attends meetings and produces summary reports;
  
• Drafts regular internal and external correspondence, and participates in the drafting of speeches, addresses and other information documents for the division;
  
• Responsible for translating documents and correspondence for the entire division;
  
• Responsible for the Operations Director's schedule, maintaining accounts of expenses, meetings and other matters;
  
• Follows up with Store Managers on requests made by the Operations Director and coordinates them;
  
• Responsible for organizing business trips, reservations, preparing agendas and necessary information files;
  
• Responsible for the organization of certain internal events for the division and participates in the organization of external events such as conventions, seminars, business meetings and others;
  
• Involvement in the operation of new store openings;
• Performs all other tasks related to the performance of his/her duties.

ELIGIBILITY CRITERIA

• College diploma or DEP in secretarial or similar field
  
• 5 to 7 years of relevant experience in administrative support with a management team 
  
• Very good command of the Microsoft Office suite
  
• Flexible and available
  
• Ability to travel within the province of Quebec

COMPETENCIES

• Knowledge of professional environment
  
• Orientation towards quality work
  
• Technical and professional knowledge
  
• Interpersonal communication
  
• Time and priority management
  
• Autonomy
  
• Self-control
  
• Discretion and confidentiality
  
• Attention to detail

Groupe Adonis is dedicated to promoting a diverse workplace. 
We will consider all qualified candidates for the position.